Telework Agreement (Form CALHR 895): A Comprehensive Guide
Teleworking has become a common arrangement for many companies, especially given the ongoing COVID-19 pandemic. Telework, also known as remote work or telecommuting, is a work arrangement in which an employee works outside the traditional office environment, usually from home. Telework offers employees flexibility and better work-life balance, and it is also beneficial to companies as it can lead to increased productivity and cost savings.
Before an employee can telework, it is important to have a telework agreement in place. A telework agreement is a written document that outlines the terms and conditions of the telework arrangement between an employer and an employee. This article will provide a comprehensive guide to the Telework Agreement (Form CALHR 895) used by the California Department of Human Resources (CalHR).
What is the Telework Agreement (Form CALHR 895)?
The Telework Agreement (Form CALHR 895) is a document created by the CalHR to formalize telework arrangements between state employees and their supervisors. The form is divided into two sections: the Telework Plan and the Telework Agreement.
The Telework Plan specifies the work to be performed off-site, the employee`s work schedule, and any special arrangements that need to be made, such as equipment and technology needs. The Telework Agreement outlines the responsibilities of the employee and the supervisor, as well as the terms and conditions of the telework arrangement.
Why is the Telework Agreement (Form CALHR 895) important?
The Telework Agreement (Form CALHR 895) is important for several reasons. First, it ensures that the telework arrangement is formalized and documented. Second, it clarifies the responsibilities of the employee and the supervisor in the telework arrangement. Third, it outlines the terms and conditions of the telework arrangement, including the work schedule, equipment and technology needs, and any special arrangements that need to be made.
Who needs to sign the Telework Agreement (Form CALHR 895)?
Both the employee and the supervisor need to sign the Telework Agreement (Form CALHR 895). The employee and the supervisor should also keep a copy of the signed agreement for their records.
What should be included in the Telework Agreement (Form CALHR 895)?
The Telework Agreement (Form CALHR 895) should include the following information:
1. Employee information: The employee`s name, job title, and work location.
2. Supervisor information: The supervisor`s name, job title, and contact information.
3. Work schedule: The days and hours that the employee will be teleworking.
4. Work location: The location where the employee will be teleworking.
5. Equipment and technology needs: Any equipment or technology that the employee will need to perform their work off-site.
6. Communication plan: The communication plan should outline how the employee will stay in contact with their supervisor and colleagues while teleworking.
7. Performance expectations: The performance expectations should include the expected work output and the standards that need to be met while teleworking.
8. Safety concerns: Any safety concerns that need to be addressed while teleworking, such as ergonomic issues or emergency procedures.
9. Work-related expenses: Any work-related expenses that the employee will incur while teleworking, such as internet or phone expenses.
Conclusion
The Telework Agreement (Form CALHR 895) is an important document that formalizes telework arrangements between employers and employees. By outlining the terms and conditions of the telework arrangement, it ensures that both the employee and the supervisor are on the same page and have a clear understanding of their responsibilities. If you are a California state employee who is considering teleworking or supervising an employee who will be teleworking, make sure to use the Telework Agreement (Form CALHR 895) to formalize your arrangement.